Class & Classroom Scheduling Policy FAQs

Frequently Asked Questions (FAQs)

Why do we have a scheduling policy?

The Provost's Office has been exploring classroom scheduling closely over the past few years, conducting many studies on utilization and scheduling practices and gathering input from schools and colleges. While studies and data indicate that our campus has more than enough classrooms to meet our needs, practice shows that many departments and the Registrar's Office continue to have difficulty finding available classrooms on certain days and times, particularly Monday through Thursday between the hours of 10 a.m. and 3 p.m. This practice of scheduling the majority of our curriculum on these days and times is the key reason why campus often experiences classroom shortages. This not only impacts departments seeking classrooms at these times, but also students, who experience scheduling conflicts because many of the classes they need or want are offered at the same time.
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How does this type of policy benefit our campus?

The new policy should benefit units by making it easier for them to place classes each term, the University by enabling it to make better use of its physical resources and avoid the cost of building more classrooms, and students by reducing scheduling conflicts as a result of more widely distributed class times.
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When does the policy take affect?

The new scheduling policy takes affect with the Winter 2013 curriculum planning period, which begins as early as June 2012.
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Does the policy apply to my unit?

The new scheduling policy applies to all units on the Ann Arbor campus.
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Does the policy apply to all instructional spaces?

The requirement to share classrooms from 8 a.m. to 5 p.m. and the seat utilization target goal apply to all general purpose classrooms and auditoriums (designated as room type 110 in the University space survey) on the Ann Arbor campus.

The class distribution target goal applies to lecture, recitation, discussion, and seminar classes scheduled in any room (even classes without a room assignment yet).
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What is a general purpose classroom?

A general purpose classroom is a room that is not tied to a specific subject or discipline and can be used for classes for a variety of subjects. It can include general classrooms, auditoriums, lecture rooms, seminar rooms, etc., and can be configured with a variety of furniture and IT/AV equipment.
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What if my unit has an existing scheduling agreement with the Registrar's Office?

The new scheduling policy replaces all existing scheduling agreements with the Registrar's Office.
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Who do I contact if I have questions?

For policy questions, please contact the Provost's Office at For scheduling process questions, please contact the Registrar's Office at
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For more information


Last reviewed: May 2022