Office of the Provost

The University of Michigan Faculty Handbook

Faculty Handbook (Abridged Version for Printing or to Download)

If you would like a hard copy of the abridged handbook, please contact Debbie Walls in the Office of the Provost.


Table of Contents


1. Fundamental Tenets of Membership in the University Community

1.A Freedom of Speech and Artictic Expression
1.B Fundamental Tenets Statement
1.C Senate Assembly Statement on Academic Freedom
1.D Professional Standards for Faculty

2. Diversity and Nondiscrimination

2.A General Principles
2.B University Policies and Statements
2.B.1 Regental Statement of Nondiscrimination
2.B.2 Value of Diversity Statement
2.B.3 Discrimination and Harassment Policy
2.B.4 Discrimination Based on Sexual Orientation Policy
2.B.5 Policy Regarding Individuals with Disabilities
2.B.6 Religious Academic Conflicts Policy
2.B.7 Sexual Harassment Policy
2.B.8 Standard of Faculty Conduct
2.C Ann Arbor Campus Resources

3. Administrative Structure

3.A General Principles
3.B Regents
3.C President and Executive Officers
3.D The Office of the Provost (Ann Arbor Campus)
3.E Chancellors (UM Flint and UM Dearborn)
3.F Faculty/Governing Faculty
3.G Deans and Directors (Ann Arbor Campus)
3.H Executive Committees
3.I Academic Units
3.J Horace H. Rackham School of Graduate Studies
3.K University of Michigan Libraries and Museums (Ann Arbor Campus)
3.K.1 Libraries
3.K.2 Museums
3.L Institutes and Centers

4. Faculty Roles in Governance

4.A General Principles
4.B Principles for Faculty Participation in Institutional Governance
4.C Unit-Level Faculty Governance Structures
4.D The Structure of Central Faculty Governance (Bylaws 4.01-4.08)
4.D.1 University Senate
4.D.2 Senate Assembly
4.D.3 Senate Advisory Committee on University Affairs (SACUA)
4.E Central Faculty Governance Committees
4.E.1 Senate Assembly Committees Advising Executive Officers and Vice Presidents
4.E.2 Other Senate Assembly Standing and Special Faculty Committees
4.E.3 Other University Committees with Faculty Members Recommended by SACUA

5. Appointments

5.A General Principles
5.B Criteria for Appointment and Promotion of Instructional Faculty
5.C Instructional Faculty: Classifications
5.C.1 Tenure Track Faculty
5.C.2 Clinical Instructional Faculty
5.C.3 Lecturers
5.C.4 Lecturers Covered Under a Collective Bargaining Agreement
5.C.5 Adjunct Instructional Faculty Covered Under a Collective Bargaining Agreement
5.C.6 Adjunct Clinical Instructional Faculty
5.C.7 Visiting Instructional Faculty
5.D Research Faculty
5.D.1 Introduction
5.D.2 Research Scientist Track
5.D.3 Research Professor Track
5.D.4 Supplemental Research Faculty (“Adjunct” and “Visiting”)
5.D.5 Promotions of Research Faculty
5.E Librarians, Archivists, and Curators
5.E.1 Librarians
5.E.2 Archivists
5.E.3 Curators
5.E.4 Promotions of Librarians, Archivists, and Curators
5.F Types of Appointments
5.F.1 Academic-year Appointments
5.F.2 Additional Appointments
5.F.3 Annual Appointments
5.F.4 Joint Appointments
5.F.5 Multi-year Appointments
5.F.6 Open-ended Appointments
5.F.7 Partial Appointments
5.F.8 Term Appointments (Closed-ended Appointments)
5.F.9 University-year Appointments (Academic-year Appointments)
5.G Appointments: Other Considerations
5.G.1 Conflict of Commitment in Faculty Appointments
5.G.2 Dual Career Program
5.G.3 Employment Oath
5.G.4 Favoritism/Nepotism
5.G.5 Fitness for Duty
5.G.6 International Faculty
5.H Termination of Appointments
5.I Resignations and Retirements
5.I.1 Research Faculty, Librarians, Archivists, and Curators
5.J Status of Appointments When Academic Programs are Discontinued
5.J.1 Instructional Faculty
5.J.2 Other Faculty
5.K Non-reappointment of Instructional Faculty
5.L Reduction in Force/Termination
5.L.1 Research Faculty
5.L.2 Librarians, Archivists, and Curators
5.M Cessation of Funding for Appointments Supported by Grants and Contracts
5.M.1 Instructional Faculty
5.M.2 Research Professors
5.M.3 Research Scientists
5.N Termination for Cause
5.N.1 Instructional Faculty
5.N.2 Research Faculty, Librarians, Archivists, and Curators

6. Tenure

6.A General Principles
6.B Criteria for Tenure
6.C Tenure Probationary Period ("Tenure Clock")
6.D Extensions of the Probationary Period for Childbearing, Dependent Care, or Medical Leave
6.D.1 Introduction
6.D.2 Modified Duties for New Parents
6.D.3 Stopping the Tenure Clock for Childbearing or Dependent Care
6.D.4 Medical Leave
6.E Pre-tenure Reviews for Tenure-track Faculty
6.F Non-reappointment of Tenure-track Faculty
6.G Guidelines Related to Tenure Reviews
6.H Joint Appointments
6.I Partial Appointments
6.J Tenure: Campus Location
6.K Professional Responsibilities
6.L Termination for Cause
6.M Applicability of Tenure to Research Faculty, Librarians, Curators, Archivists, and Clinical Faculty

7. Scholarship And Research

7.A General Principles
7.B Scholarship and Research Support for Faculty
7.B.1 Departments
7.B.2 Schools and Colleges
7.B.3 Financial Operations
7.B.4 Office of Research and Sponsored Projects (ORSP)
7.B.5 Office of the Vice President for Research (OVPR)
7.C Norms, Policies, and Regulations Guiding Scholarship and Research
7.C.1 Introduction
7.C.2 Conflicts of Interest and Conflicts of Commitment (Sponsored Research)
7.C.3 Consulting/Work Outside the University
7.C.4 Cost Accounting Standards
7.C.5 Direct and Indirect Costs
7.C.6 Interdisciplinary Activity
7.C.7 Openness in Research Agreements
7.C.8 Procurement Integrity in Federal Contracts
7.C.9 Use of Human or Animal Subjects
7.C.10 Compliance in Health Care
7.C.11 Other Policies
7.D Resources for the Support of Scholarship, Research, and Other Creative Activity
7.D.1 Funding from UM Sources
7.D.2 Funding from External Sources
7.D.3 Identifying Collaborators
7.D.4 Other Resources
7.E Sponsored Projects
7.E.1 Initial Steps
7.E.2 Budget Planning and Preparation
7.E.3 Submission of Proposals
7.E.4 Acceptance of Proposals and Funding
7.E.5 Material Transfer Approval Form
7.E.6 Project Administration
7.E.7 Cessation of Funding
7.F Intellectual Property and Technology Transfer and Office of Technology Transfer (OTT)
7.G International Initiatives

8. Teaching and Faculty Interactions with Students

8.A General Principles
8.B Resources for Faculty
8.B.1 Center for Research on Learning and Teaching
8.B.2 Distance Education
8.B.3 Edward Ginsberg Center for Community Service and Learning
8.B.4 Evaluations of Teaching
8.B.5 Examination Scoring, Placement Exams, and Surveys
8.B.6 Faculty Mentoring & Advising
8.B.7 Instructional Technology
8.B.8 Michigan Learning Communities
  8.B.9 Student Organizations
8.C Resources for Students (Ann Arbor Campus)
8.D University Policies and Procedures Affecting Students
8.D.1 Academic Calendar
8.D.2 Academic Integrity and Academic Misconduct
8.D.3 Academic Standing
8.D.4 Affiliation Agreements for Participation in Various Off-campus Initiatives
8.D.5 Authorized and Unauthorized Persons in the Classroom
8.D.6 Dispute Resolution/Statement of Student Rights and Responsibilities
8.D.7 Disruptive Behavior
8.D.8 Doctoral Dissertation Committees
8.D.9 Off Campus Learning Opportunities
8.D.10 Grades
8.D.11 Personal Relationships Between Faculty and Students
8.D.12 Private Instruction
8.D.13 Recording in the Classroom/Commercial Notetaking
8.D.14 Religious Accommodation
8.D.15 Sales to Students
8.D.16 Student Records/Reference Letters
8.D.17 Services for Students with Disabilities
8.D.18 Emergency Preparedness for Faculty: Classroom Safety for Instructors
8.E Graduate Student Employees
8.E.1 Graduate Student Instructors (GSIs) and Graduate Student Staff Assistants (GSSAs)
8.E.2 Graduate Student Research Assistants (GSRAs)
8.E.3 House Officers

9. Faculty as Representatives of the University/Service

9.A General Principles
9.B Government Relations
9.C Communications and Media Relations
9.C.1 News Service
9.C.2 Health System Public Relations
9.D Faculty Statements
9.E Working Outside the University
9.F Lobbying
9.G Conflicts of Interest and Conflicts of Commitment
9.H Fundraising and Gifts to the University
9.I Product Endorsements
9.J Questionnaires
9.K Use of University Equipment and Property
9.L Use of the University Seal, Block M, and Other Logos
9.M Compliance in Health Care

10. Resolution of Disputes

10.A General Principles
10.B Informal Departmental Resolution
10.C Informal School or College Resolution
10.D Ombuds
10.E Mediation Services
10.F Services of the Faculty and Staff Assistance Program (FASAP) and UMHS Employee Assistance Program (UMHS EAP)
10.G Formal Grievance Procedures
10.H SACUA Faculty Hearing Committee
10.I Resources Outside the University

11. Sexual Harassment

11.A General Principles
11.B Definition of Sexual Harassment
11.C Procedures for Addressing Sexual Harassment Claims/Resources

12. University Records, Privacy, and Access to Information

12.A General Principles
12.B Freedom of Information Act (FOIA)
12.C Personnel Records
12.D Student Records
12.E Faculty Handling of Student Records/References
12.F Faculty Record Keeping
12.G Electronic Privacy

13. Faculty Awards

13.A General Principles
13.B University-Wide Awards
13.C Research Faculty Awards
13.D School and College Awards

14. Compensation and Budgetary Procedures

14.A General Principles
14.B Budget Procedures
14.C Salary Payments
14.D Base Salaries
14.E Merit Increases
14.F Salary Structure for Librarians, Archivists, and Curators
14.G Additional Faculty Compensation
14.H Overtime Compensation
14.I Remote Location Compensation
14.J Unemployment Compensation
14.K Voluntary Withholding of Services
14.L Worker’s Compensation

15. Benefits, Services, and Support

16. Leaves, Absences, Holidays, Vacations, and University Closures

16.A General Principles
16.B Leaves Related to Professional Development
16.B.1 Sabbatical Leaves
16.B.2 Scholarly Activity Leaves
16.B.3 Intergovernmental Leaves
16.B.4 Duty Off-Campus
16.B.5 Librarian Professional Leaves
  16.B.6 Leaves of Absence Without Salary for Professional Reasons
16.C Leaves/Absences Related to Personal Circumstances
16.C.1 Introduction
16.C.2 Funeral Time
16.C.3 Family Care Time Off
16.C.4 Family and Medical Leave Act
16.C.5 Jury and Witness Service
16.C.6 Leaves of Absence without Salary for Personal Reasons (Including Child Care Leaves)
16.C.7 Military Leave
16.C.8 Military Reserve Duty
16.C.9 Sick Leave
16.D University Holidays and Closures/Vacation
16.D.1 Holidays (University-wide)
16.D.2 Season Days
16.D.3 Vacation Allowance
16.D.4 Emergency Closing

17. University Travel and Reimbursement

18. Campus Health and Safety

18.A Health and Safety Contact Information
18.B General Principles
18.C Emergencies
18.D Police/Fire/Ambulance/University Committees
18.D.1 University Department of Public Safety (DPS)
18.D.2 Police Oversight Committee
18.D.3 Campus Safety and Security Advisory Committee
18.D.4 Ann Arbor Police Department (AAPD)
18.D.5 Ann Arbor Fire Department
18.D.6 Huron Valley Ambulance
18.E Alcohol and Other Drugs
18.E.1 University Policies
18.E.2 Counseling and Treatment Programs
18.F Smoking
18.G Threats to Personal Safety
18.G.1 Domestic Violence
18.G.2 Safety After Dark
18.G.3 Sexual Assault/Acquaintance Rape
18.G.4 Stalking
18.G.5 Violence and Threats in the Workplace
18.G.6 Injuries in the Workplace
18.G.7 Weapons
  18.G.8 Classroom Safety for Instructors
18.H Occupational Safety and Environmental Health
  18.H.1 Creating a Safety Culture
18.H.2 Safety Oversight
18.H.3 Education and Training
18.H.4 Campus Registry of Laboratories, Chemicals, and Equipment
18.H.5 Safety Compliance
18.I Health Care and Services/Resources
18.I.1 University of Michigan Health System
18.I.2 University Health Service
18.I.3 Mental Health Resources
18.I.4 Class Suspension Plan for Infectious Hazards

19. Retirement, Emeritus/Emerita Status

19.A General Principles
19.B Retirement Plan/Contributions
19.C Retirrement Eligibility
19.D Benefits During Retirement
19.E Disability Plan (Long-Term)
19.F Social Security
19.G Medicare Insurance Coordination with Medicare
19.H Re-employment by the University
19.I Retirement Furlough
    (Pre-January 1, 1984 appointments)
19.J Phased Retirement
19.K Emeritus/Emerita Status

20. Technology and Communications

21. Additional Resources

21.A General Principles
21.B Alumni/Alumnae
21.B.1 Alumni Association
21.B.2 Alumni Records Office
21.B.3 Camp Michigania
21.C Ann Arbor
21.D Bookstores
21.E Buildings
21.F Banks and Credit Unions
21.G Cultural Collections Council
21.H Cultural Events and Programming
21.H.1 Introduction/Ann Arbor Campus Venues
21.H.2 Academic Unit Programs
21.H.3 Michigan Union Offices
21.H.4 University Musical Society (UMS)
21.I Housing
21.J Information
21.K International Center
21.L Libraries
21.L.1 The University of Michigan Library
21.L.2 Additional University Libraries
21.L.3 Other Services
21.M Lost and Found
21.N Mail Service
21.O Maintenance
21.P Museums and Galleries
21.Q Natural Areas
21.Q.1 Matthaei Botanical Gardens and Nichols Arboretum
21.Q.2 Forests/Reserves
21.R Observatories and Planetariums
21.S Printing, Graphic Design, and Photography
21.S.1 Michigan Creative
21.S.2 Printing Services
21.S.3 Michigan Photography
21.T Publications
21.U Religious and Spiritual Resources
21.V Sports and Recreational Resources
21.V.1 Athletic Tickets
21.V.2 Facilities and Resources
21.W Transportation
21.W.1 Airport Transportation
21.W.2 Bicycles
21.W.3 Buses
21.W.4 Parking
21.W.5 Transportation at Night and Other Special Transit Services
  21.W.6 Other Transportation Options
21.X University of Michigan Press


1. Acronyms
2. Faculty Members and the University: A Guide


Updated July 2020 (e.g., reflecting changes to Regents Bylaw 5.09)