Office of the Provost

Faculty Appointment Guidelines



Academic Program Group
Research Unit Directors


Sara Blair, Vice Provost for Academic and Faculty Affairs
Lori Pierce, Vice Provost for Academic and Faculty Affairs


September 28, 2020


Guidelines for Obtaining Authorizations to Extend an Offer (AEOs) and
for Obtaining Approval of Joint Academic Appointments for Senior Faculty


Attached are updated guidelines setting forth the detailed procedures for obtaining approval to extend an offer (AEO) for appointment of:

  • Professor (with or without tenure)
  • Associate Professor (with or without tenure)
  • Research Professor
  • Research Associate Professor
  • Clinical Professor
  • Clinical Associate Professor

Until further notice, we remain under a hiring freeze for all faculty hiring. Any faculty posting, search, or hire on the tenure track, including entry-level and assistant professor positions, requires pre-approval by the provost. Please refer to the provost’s memo of April 25, 2020 for details.

In the context of the hiring freeze, we anticipate that AEO activity will be significantly reduced. For those cases in which the provost has granted pre-approval to an exception request, the relevant materials must be submitted to the Provost’s Office prior to extending a formal offer. Following review by the Provost and the President, the Provost’s Office will inform the appropriate Dean or Director of the decision. The materials may be submitted electronically via M-Box.

Please note that these guidelines should be used to request approval for all appointments to the above-named positions for candidates without a current University appointment.

If the candidate has a current University of Michigan appointment with one of the above titles, and a joint academic appointment at the same, or equivalent, rank in another academic unit is being recommended, please follow the instructions in Guidelines for Obtaining Approval of Joint Academic Appointments for Senior Faculty.

Please forward this memorandum and the attached instructions to Department Chairs, Program Heads, and others in your unit who are directly responsible for the preparation of this material. Links to all of the AEO materials and guidance documentation are posted on the Provost's Office website.

When there is a completed and accepted appointment offer for a new tenure-track faculty member at the assistant, associate, or professor rank, please ask your staff to upload a PDF of the accepted letter to your school’s assigned “Offer Letters” M-Box.


cc:  Susan Collins
      Rebecca Cunningham
      Sascha Matish
      Wendi Mohl
      Marschall Runge
      Mark Schlissel
      APG Support Staff


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