Record Keeping

I disclosed a potential COI, and have taken the action steps that my supervisor and our unit COI/COC manager required. What type of documents will be kept about my disclosure and the follow-up actions?

As a general rule, your unit will retain documents showing your disclosure, the evaluation of that disclosure, and any plan developed to manage the potential conflict.

Such documents could include, for example, email messages, memoranda, and written management plans.    

The dean or director of your unit (or designate) will decide on a case-by-case basis what documents to prepare or retain about a potential COI and COC.  This decision will depend upon such considerations as

• the nature of the potential conflict,
• your duties at the University,
• your relationship with any external entities (e.g., businesses), and
• how long the potential conflict is expected to exist.