Office of the Provost

 

Creative Staffing and Shared Services Task Force

Update as of Fall 2010

Charge

The charge of the Creative Staffing and Shared Services task force was to look systematically at ways of sharing resources for more efficient delivery of administrative support services. The task force considered a broad range of delivery models and service functions. In particular, it explored the use of shared services, a concept originally developed in the private sector as a means of improving efficiency and service responsiveness in large, complex, and decentralized organizations, by consolidating back-office functions in a way that assures accountability and avoids the problems often associated with centralization of services, including lack of responsiveness and decreased quality of service.

Recommendations

  • Invest in information technology that better supports work flow.
  • Make use of a set of selection criteria developed for the U-M environment when deciding where to deploy shared services, and complete a detailed business case before moving forward with particular services.
  • Ensure that in shifting to shared services, we adopt key customer-oriented features such as service-level agreements and customer-led governance structures.
  • Prefer the creation of new shared service centers over than absorption of tasks into central operations.

Next Steps

Following completion of the task force work, we integrated their recommendations with the results of a recent benchmarking study done on campus.   The results of this work have been discussed with campus representatives, including budget administrators.  Next we will engage an outside consultant to develop detailed analyses, business cases, and proposed implementation plans for targeted shared services opportunities.

 

For further information on the CSSS task force please contact Stephanie Riegle in the Provost’s office at sbrugler@umich.edu.

 

View task force membership

View the final report

 

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Non-Traditional Education Programs at U-M